Arts Wayland Program Guidelines
Arts Wayland invites people to propose classes and workshops to be held in theW Gallery. Arts Wayland Foundation, Inc. is a nonprofit 501(c)(3) tax-exempt organization. The following are the details of our program requirements.
PROMOTING YOUR PROGRAM
If your program proposal is accepted, Arts Wayland will post on our website and send out a notice to the mailing list. We ask you to help with PR and will provide instruction on how to do this. We also encourage you to promote to your own mailing list.
You may have examples of your work, show cards, and business cards to show and pass out during the program. Please refer to your program as an ‘Arts Wayland’ sponsored activity taking place at Arts Wayland and theW Gallery. You will be covered by our liability insurance but not for any loss of materials/supplies if that occurs while you are teaching in the studio. We ask that you have your own insurance to cover any potential loss or damage to your materials or belongings.
Please send some pictures to be used for PR. Jpeg format is good. Email to theW@artswayland.com - Subject: Program photos. Also, please try to take some good photos during your event for follow up PR.
ENROLLING PEOPLE IN YOUR ACTIVITY
We will create an online sign up for your activity and share enrollment info with you. Your contact info will be included. If you do not reach the minimum by one week before, or if the weather is a problem you may choose to cancel or reschedule. We ask that you manage all contacts to inform people and answer questions.
POLICIES FOR CANCELLATIONS AND REFUNDS
The cancellation policy is a full refund to attendees if we cancel. If the attendee cancels they would get a full refund if cancelled 7 days before the program. There would be a 20% cancellation fee if cancelled less than 7 days to the program start date.
Attendees will be asked to send an email to firstname.lastname@example.org if they wish to cancel and we would inform you.
ATTENDEE ROSTER AND INQUIRIES
We will prepare an attendee roster from sign ups. We also can take payments by check and will include that as an option. We would like you to handle inquiries, including directions to the gallery, and information about any supplies.
USING THE SPACE
Because AW is all-volunteer, your help in all aspects of the program is appreciated. You may arrive early to set up the workspace or gallery area. We ask that you put it back in the order you found it. We appreciate your help with cleanup and trash disposal. We cannot put any toxic materials in the drains and we try to limit wastewater. Palettes and brushes should be wiped down with wet paper towels. We will provide a water bucket for brush rinsing. This is particularly true for acrylics. For oil painting you may only use odorless mineral spirit solvents. Oil palettes and brushes should be wrapped and cleaned elsewhere.
Arts Wayland will pay you 80% of the ticket or fee receipts. Because we use the online payment system ‘Stripe’ on our website to accept credit card payments, if someone pays online the final receipt is after the fee is taken out by Stripe. Stripe charges a flat rate of 2.9% + 30¢ per successful charge.
We calculate the 80% owed you based on the final receipts total. If you have materials cost, please build that into your ticket or tuition price. If you are teaching a class, you may have a separate materials cost that students/attendees can pay you directly.
If someone pays by check or cash, then there is no fee that has to be deducted. We do our best to manage walk-ins at musical and other events. We have volunteers ask people to go to the desk and pay. It is not always a perfect system. We ask for your understanding as we are an all-volunteer organization.
We will send you a check within 30 days of the event.
The next step is to complete the Program Proposal.
Thank you for considering Arts Wayland for your program!