Arts Wayland Guidelines for Events

Arts Wayland Event Guidelines and Requirements

Arts Wayland invites persons (vendor) to propose an art-based event to be held in the W Gallery space as an Arts Wayland event.  The vendor will follow the guidelines and work with the us in all manners relating to the event. Arts Wayland Foundation, Inc. is a nonprofit 501(c)3 tax-exempt organization.  The following are the details of our program requirements. Our policy is not to run fundraisers or benefits to support any causes. We do not rent the space to outside groups. We do encourage ‘Art Appreciators’ in the community to use the space for some activities while they spend time looking at the current exhibit.

the W Gallery Event Space

Because Arts Wayland is an all-volunteer organization, your help in all aspects of the event is required.  We have noise level limitations as well as a 10 pm noise curfew. You will be covered by our liability insurance but not for any loss of private/public materials or equipment you bring in.  You must have your own insurance for your valuables.

Promoting your Event

If your proposal is accepted, Arts Wayland will send an invitation to our mailing list, post on our website and on our social media.  We need you to do additional PR and Marketing including: reach out to your network to promote your event, send to local online and print news outlets, create any flyers or print materials. We recommend that you submit the event to a list of promotional websites we will provide.

Please send some pictures to be used for PR. Jpeg format is good. Email to - Subject: Event photos. Also, please try to take some good photos during your event for follow up PR. We cannot guarantee a photographer will be available.

Cancellation conditions

If weather is a concern, we will discuss cancelling the event and try to give ticket holders and the public notice 24 hours in advance of the event. In the event of a cancellation the event vendor will give notice through their channels of communication.


Arts Wayland will pay you 80% of the net ticket or fee receipts. Because we use the online payment system ‘Stripe’ on our website to accept credit card payments, if someone pays online the final receipt is after the fee is taken out by Stripe. Stripe charges a flat rate of 2.9% + 30¢ per successful charge.

We do our best to manage walk-ins at events. We have volunteers ask people to go to the desk and pay. It is not always a perfect system. We ask for your understanding as we are an all-volunteer organization.

We will send you a check within 30 days of the event.

The next step is to complete the Event Proposal.

Thank you for considering Arts Wayland for your event!